Staff - Benefits Manager - Miami

Shutts & Bowen, a full-service law firm serving clients locally, nationally, and internationally, is seeking a Benefits Manager to join our firm.

Reports to: Director of Human Resources

Classification: Exempt

Job Summary:

The benefits manager is responsible for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc. 401K. Wellness, etc.). This position provides excellent customer service and designs quality benefits plans. The manager continually investigates new benefits programs, improves existing programs, and supervises and monitors benefits administration.

Duties/Responsibilities:

  • Research employee benefits plans and vendors to identify those that present the best value.
  • Design, recommend and implement new benefits programs. Examine possible plan designs and benefits cost changes.
  • Negotiate with vendors and administrators for best plans, options, and rates.
  • Serve as primary contact for plan vendors and third-party administrators.
  • Coordinate transfer of data to external contacts for services, premiums, and plan administration.
  • Evaluate and revise internal processes to reduce costs and increase efficiency.
  • Document and maintain administrative procedures for assigned benefits processes.
  • Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
  • Coordinate daily benefits processing, which may include enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships, and compliance testing.
  • Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
  • Administer and manage retirement income offerings.
  • Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans.
  • Allocate group health and dental claims monthly and review quarterly.
  • Designs, administer and manage wellness program.
  • Audit the accuracy and performance of functions performed by benefits staff.
  • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience, and competitive trends in benefits programs, and identify the company's stance.
  • Perform plan audits. Prepare, collect and organize data for actuarial assessments—review data in conjunction with actuarial evaluation task forces.
  • Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.
  • Survey industry trends. Complete benefits surveys and review information obtained from the results. Analyze complex benefits information. Forecast trends and assist with future benefits designs. Develop specific recommendations for review by management.
  • Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying, and reconciling of budgeted funds.
  • Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the company's benefits package.
  • Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions. Provide training and support to group benefits personnel.
  • Physical attendance and punctuality at the place of work.
  • Performs additional duties as instructed and assigned.

Required Skills/Abilities:

  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint; experience with HRIS and benefits databases.
  • Project and team management/leadership skills and experience.
  • Proven ability to work effectively in a team environment with associates.
  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
  • Strong analytical skills and a thorough knowledge of plan designs.
  • Ability to understand, evaluate and make judgments on proposals (RFPs).
  • Knowledge of benefits contract language.
  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.
  • Excellent communication and organization skills.

Supervisory Responsibilities:

  • Benefits administrative staff

Education and Experience:

  • Bachelor's degree in human resource management or related field, and three to five years of associated benefits or employee benefits administration experience.
  • SHRM-CP or SHRM-SCP and CEBS professional designations are preferred.

Physical Demands:

  • The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Including lift/carry, up to 10 pounds, typing/using a keyboard, writing by hand, collating/filing.
  • While performing the duties of this job, the employee is regularly required to talk or hear. This is primarily a sedentary role; however, some filing is required; it would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.  

 Position Type/Expected Hours of Work

  • This is a full-time position. Usual work hours are Monday to Friday, 9:00 AM – 5:30 PM (one-hour lunch). 
  • Occasional evening and weekend work may be required as job duties demand.

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Shutts & Bowen, established in 1910, is a full-service business law firm with approximately 300 lawyers located in eight offices across Florida.

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